Bylaws of the School Library System

GENESEE-LIVINGSTON-STEUBEN-WYOMING BOCES

SCHOOL LIBRARY SYSTEM COUNCIL

BYLAWS

Adopted April 1995

Revised October, 2001
Revised October, 2003

Article I. Governing Structure

The governing body of the Genesee-Livingston-Steuben-Wyoming BOCES School Library System shall be the council.

Article II. Purpose

                Section A. Council

The purposes of this council shall be:

      1. To develop and monitor the plan of service.
      2. To recommend policy for the school library system.
      3. To evaluate school library system services and programs.
      4. To suggest budget considerations.

                Section B. Liaison

                        The liaisons shall:

      1. Inform and communicate with other libraries within their district the actions of the school library system.
      2. Provide information to the school library system from other libraries within their district.
      3. Serve on committees.

Article III. Membership

Section A. Council

      1. Representation
      1. The School Library System Council shall be composed of no more than 12 members and shall include the following:

      1. Teacher representative.
      2. Public library representative.
      3. Public library system representative.
      4. Academic library representative.
      5. Rochester regional library council representative.
      6. Instructional technology representative.
      7. Administrators – one superintendent and one building principal.
      8. Library media specialists including:

      1. Elected chair/vice chair/secretary.
      2. CCD committee chair.
      3. One at large liaison representative.

      9. One SLS Coordinator (exofficio)

      1. Term of office

All council members shall serve three (3) year terms.

                    Section B. Liaison

1. Representation

      1. The School Library System Liaison Group shall be composed of no more than 30 members and shall include the following:

    1. One certified library media specialist from each district.
    2. One nonpublic school library representative.
    3. One SLS Coordinator.

2. Term of Office

      1. Each liaison member shall be appointed annually by their district superintendent.

Article IV. Meetings

                    Section A. Schedule

      1. The School Library System Council shall meet at least four times per year.
      2. The meeting dates for the following year shall be announced at the final meeting. The first meeting will be in September or October and the final one in May or June.
      3. Additional meetings may be called by the system director or council officers.
      4. The chairs and the system director will be responsible for planning the agenda of each meeting. The agenda will be distributed to all members by the director at least one week in advance of the meeting.

                    Section B. Quorum

      1. A quorum shall consist of two-thirds of the membership. Simple majority rules.
      2. Each member or designee shall have one vote.

Section C. Parliamentary Authority

      1. Discussion leading toward a consensus of the members will be the prevailing procedure in council/liaison meetings.
      2. Parliamentary procedure will be used when a decision of the liaison/council is to be recorded or transmitted. The latest edition of Roberts Rules of Order shall govern the activity of council.

Article V. Officers

                 Section A. Election of Council Officers

      1. The council membership shall elect the chair, the vice chair, and the secretary. This election will be at the last meeting of the year.
      2. The nominating committee, appointed by the chair of the council, shall prepare a slate of nominations. This slate shall be circulated to the members at least one month prior to the election.
      3. Nominations will be made by the nominating committee during the scheduled election session.
      4. Duties shall be assumed directly following the election.

Section B. Terms of Office

      1. Terms of each council officer shall be for one school year.
      2. No council officer shall serve more than two consecutive terms in any one office.

Section C. Vacancies

If the chair of the council vacates that position, the vice-chair will assume the chair of council until the next scheduled election. The chair of council may, until the next scheduled election, appoint, with affirmation by council, a vice-chair or a secretary in the event of vacancies in those positions.

Article VI. Committees

                    Section A. Membership

      1. The chair shall appoint members to committees based on their interest.
      2. Committee membership may be from council, liaison group or system members at large.
      3. The Chair of each committee shall be elected by the committee members.

Section B. Purpose

1. The charge of the committee will be specified by the Council.

2. Committees shall meet and report at each meeting.

Section C. Types

    1. The standing committees may include the following:
      1. Cooperative Collection Development.
      2. Special Clients Needs.
      3. Staff Development.
      4. Advocacy.

    1. Ad Hoc committees shall be as many as the majority of the council members deem necessary. Such committees shall exist for such a period of time as designated by the chair.

Article VII. Amendment to the Bylaws

These bylaws may be amended by a two-thirds vote of the members present at the council meeting. A written copy of the proposed amendment must be sent to the council at least ten days prior to the meeting at which the vote will take place.

Article VIII. Savings Clause

In all respects, the operation of the Genesee-Livingston-Steuben-Wyoming BOCES School Library System shall conform to Regulation 90.18 of the Commissioner of Education.

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